Terms · 7 September 2026
Terms of Use
These terms govern your use of xnotaryledger.com and related apps published by xNotary Ledger, LLC. By creating an account or using the product, you agree to them. They are not legal advice.
The product
xNotary Ledger is software for keeping an electronic notary record book. You remain the notary. You remain responsible for lawful notarization, identification, fees, and Texas Secretary of State rules. We do not notarize for you. We do not give legal advice.
Your account
You must be a commissioned notary or a member of a firm that uses this book. Keep your password. Tell us at team@xnotaryledger.com if someone else used your login. We may suspend an account that abuses the service or puts other firms’ records at risk.
The journal
Prep lines are not the official book until the signer signs and the line is locked. Locked lines are hash-chained. We do not rewrite a historical hash. You must not enter identification numbers. You must not invent a signer’s journal signature. Texas retention is ten years from the act date (Gov’t Code § 406.014 / SB 693).
License
We grant you a limited, non-exclusive, non-transferable license to use the product for your own notarial records. You do not receive ownership of the software, the name xNotary Ledger, the lowercase x mark, or our copy. You may not scrape, resell, or republish the service as your own product.
Your content
Journal entries and firm branding you put in the book stay yours as records. You license us to store, encrypt, back up, and display them so the product can work, including certified copies you request. See Privacy and How we protect the journal.
Closing packages
Letter/legal sorting and related table tools run on your device. We do not store the closing package. You are responsible for what you print and return.
Not UPL support
Trinity is product help only. It must refuse questions about which certificate or act to use, whether a document is valid, whether an ID is enough, immigration, or how to perform a remote online notarization. It is not a lawyer and not the Secretary of State.
Record ownership
Locked lines are the notary’s official record. The commissioned notary, not the employer and not xNotary Ledger, controls them. If a notary leaves a firm, the book stays on that notary’s account. The firm keeps billing and seats, not the record book.
Third-party storage
We store encrypted records so the product can function. Nightly encrypted dumps go to the application host, Amazon S3 (US East, Ohio), and Google Cloud Storage (us-central1). The notary retains complete access via login and export. On termination we return an export and keep only required backups for the retention period.
Fees
Any software subscription is separate from statutory notary fees. The $1 per page copy fee (Gov’t Code § 406.024(a)(8)) is a notary fee, collected by the notary’s practice, not a license fee for this software.
No warranty
The product is provided as is. We do not warrant uninterrupted access, that the software will meet a particular sitting, or that use of the software constitutes compliance with Texas law. It does not replace your professional judgment. To the extent Texas law allows, we are not liable for lost fees, failed sittings, or indirect damages. Our liability for a claim about the service is limited to the amount you paid us for the product in the twelve months before the claim, or one hundred dollars, whichever is greater, if you paid nothing. You indemnify xNotary Ledger, LLC for your notarial misconduct or unauthorized practice of law.
Texas law
These terms are governed by the laws of the State of Texas, without regard to conflict-of-law rules. Venue is in Texas courts of competent jurisdiction.
Changes
We may update these terms. The date at the top is the current version. Continued use after a change is acceptance of the new terms.
Published by xNotary Ledger, LLC. Last updated 6 September 2026. Not legal advice.